Privacy Policy

This Privacy Policy aims to help you understand how AI Recruitment collects, uses, and protects personal information gathered through our Applicant Tracking System (ATS) platform. By providing your personal information, you confirm that you have read and understood AI Recruitment's Privacy Policy and consent to use your information as outlined. AI Recruitment reserves the right to update this Privacy Policy at any time without prior notice. Any updates will apply to all collected information, including previously collected data.

This Privacy Policy applies solely to our ATS platform and services and does not cover third-party websites or services linked from our platform. It must be read in conjunction with our Terms and Conditions. If you do not agree to these Terms and Conditions, please refrain from using the platform.


Who We Are

AI Recruitment provides an Applicant Tracking System (ATS) designed to streamline recruitment processes for organizations. We act as the "controller" of the personal data you provide through the platform.

Contact us


Compliance with Data Protection Regulations

AI Recruitment is committed to ensuring compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
You have the right to:

  • Access details of the data we hold about you.
  • Request corrections or deletion of your personal data.
  • Withdraw consent for data processing at any time.

For inquiries or requests, contact us. If you believe your data is being misused, you can file a complaint with your local data protection authority.


Information We Collect

Personal Information Provided by Users

  • For Job Applicants:
    • Name, email address, phone number, and address.
    • Job history, CV or résumé, cover letters, and other application-related documents.
    • Employment preferences, availability, and salary expectations.

  • For Recruiters and Employers:
    • Name, email address, job title, and company details.
    • Information related to candidate evaluations, notes, and hiring decisions.

Automatically Collected Information

Our platform may also collect data automatically, such as:

  • IP address and device information.
  • Browser type and operating system.
  • Platform usage metrics (e.g., login times, page views).

Children's Online Privacy Protection Act (COPPA)

We do not knowingly collect personal information from children under the age of 13. If we learn that we have inadvertently collected such information without verified parental consent, we will delete it promptly. If you believe we have collected data from a child under 13, please contact us.


How Your Information Is Used

AI Recruitment uses the information collected through the ATS platform for the following purposes:

  • For Job Applicants:
    • To facilitate the job application and recruitment process.
    • To provide updates on the status of your applications.
    • To enable recruiters and employers to review and evaluate your application.

  • For Recruiters and Employers:
    • To manage recruitment workflows and track candidate progress.
    • To improve the functionality and user experience of the ATS platform.
    • To generate recruitment analytics and reports.

  • General Use:
    • To process purchases or subscription payments securely.
    • To provide customer support and resolve inquiries.
    • To send updates, newsletters, and promotional offers (with consent).

Cookies and Tracking Technologies

AI Recruitment uses cookies and similar tracking technologies to enhance platform functionality and analyze usage. These may include:

  • Analytics Cookies: To monitor platform performance and identify areas for improvement.
  • Functional Cookies: To store user preferences and streamline logins.
  • Web Beacons and Tracking Pixels: To measure the effectiveness of communication campaigns.

You can manage your cookie preferences through your browser settings. Disabling cookies may limit certain platform features.


Data Retention

AI Recruitment retains personal data for as long as necessary to fulfill the purposes for which it was collected. Applicant data may be stored for future recruitment opportunities, subject to your consent.


Sharing of Information

AI Recruitment does not sell or rent personal data to third parties. Data may be shared with trusted service providers to support platform functionality, including:

  • Payment processors for subscription transactions.
  • Cloud storage and hosting providers.
  • Analytics and marketing platforms.

We may also disclose information:

  • To comply with legal obligations or respond to lawful requests.
  • To protect the rights, safety, or property of users, the public, or AI Recruitment.

Security Measures

AI Recruitment implements robust security measures to protect your personal data from unauthorized access, alteration, or loss. These include encryption, access controls, and regular system audits.


Your Rights

You have the following rights regarding your personal data:

  • Access: Request access to the personal data we hold about you.
  • Correction: Request corrections to inaccurate or incomplete data.
  • Deletion: Request the deletion of your personal data, subject to legal or contractual obligations.
  • Objection: Object to certain types of data processing.
  • Data Portability: Request a copy of your data in a commonly used format.

To exercise your rights, contact us.


Contact Us

If you have any questions or concerns regarding this Privacy Policy or your personal data, please contact us.